AutoFocus Hub

Core Functionality

• Smart Calendar Sync: Connect to Google Calendar, Outlook, or iCal and automatically pull in all meetings. The app detects gaps between events and suggests optimal focus blocks using Pomodoro or custom intervals.
• Context‑Aware Task Launcher: When a meeting ends, the bot checks the agenda and launches relevant documents, slides, or collaboration tools (e.g., Slack channel, Zoom link) with a single click.
• Break & Wellness Scheduler: Automatically schedules micro‑breaks based on user health data (screen time, heart rate from wearables). Sends gentle reminders to stretch, hydrate, or meditate.
• Automated Post‑Meeting Recap: After every meeting, the bot extracts key points from chat transcripts and generates a concise summary that’s emailed to participants and saved in the project’s knowledge base.
• Custom Automation Recipes: Users can create simple “if this then that” workflows—e.g., "If a task moves to Done, automatically archive its related documents."

Problem It Solves

Remote workers often juggle overlapping meetings, endless to‑do lists, and scattered resources. Manual scheduling of focus time leads to burnout, while fragmented tools force constant context switching. AutoFocus Hub unifies calendar, task, and wellness management into a single automated workflow, reducing cognitive load and improving productivity.

Technical Requirements

• Backend: Node.js with Express for RESTful APIs; PostgreSQL for persistent storage.
• Automation Engine: Python scripts using the Airflow scheduler to run periodic jobs (e.g., calendar sync).
• Integrations: OAuth 2.0 connectors for Google Calendar, Microsoft Graph, Slack, Zoom, and Fitbit/Apple Health APIs.
• Frontend: React with Material‑UI for a clean web dashboard; optional Electron wrapper for desktop app.
• Deployment: Docker containers orchestrated by Kubernetes on AWS EKS; CI/CD via GitHub Actions.

Monetization Strategy

1. Freemium Tier: Basic calendar sync, single focus mode, and manual task launch.
2. Pro Subscription ($9/month): Full automation recipes, integrated wellness data, advanced reporting, priority support.
3. Enterprise Licensing: Bulk seats with SSO, custom branding, API access for internal tooling.
4. Marketplace Add‑ons: Partner integrations (e.g., Jira, Notion) sold as optional modules.

Implementation Approach

1. Phase 1 – MVP (Month 1–2)

• Set up backend and database schema.
• Implement Google Calendar OAuth and basic sync endpoint.
• Build React dashboard with focus timer UI.

1. Phase 2 – Automation Layer (Month 3–4)

• Integrate Airflow for scheduled jobs.
• Add context‑aware task launcher using simple rule engine.
• Deploy initial micro‑break scheduler.

1. Phase 3 – Expand Integrations & UI Polish (Month 5–6)

• Connect Slack, Zoom, and wearable APIs.
• Implement post‑meeting recap generation with OpenAI GPT‑4 for summarization.
• Refine UX based on beta feedback.

1. Phase 4 – Scaling & Monetization (Month 7–8)

• Launch freemium/pro tiers, set up Stripe payments.
• Add enterprise features and SSO.
• Optimize performance with Kubernetes autoscaling.

1. Post‑Launch

• Continuous integration of new automation recipes via a community marketplace.
• Regular feature updates based on usage analytics.

Potential Challenges

• API Rate Limits: Calendar and communication services impose limits. Solution: Implement exponential backoff and queue jobs; cache data locally to reduce calls.
• Privacy & Data Security: Handling sensitive meeting transcripts. Solution: Encrypt all data at rest, use GDPR‑compliant storage, provide clear opt‑in for transcript summaries.
• User Adoption: Users may resist automating their workflows. Solution: Offer guided onboarding with short tutorials and allow manual overrides.

Future Expansion

• AI Personal Assistant: Real‑time voice commands to control focus blocks or launch tasks.
• Cross‑Platform Mobile App: Push notifications for break reminders and meeting alerts.
• Gamification Layer: Earn badges for streaks of focused work; integrate with team leaderboards.
• Marketplace for Third‑Party Recipes: Allow developers to publish automation scripts that others can install.
• Data Analytics Dashboard: Provide insights into time allocation, productivity trends, and health metrics for managers.